Department Secretariat

Here you will find direct access to systems and user guides (help resources):

Brightspace (Course administration)

MitHR (Not used by the Department until after the summer holidays)

PURE (Registration of research publications and activities)

ReAp (Registration of research grant applications)

RejsUd (Expense and travel reimbursements, including mileage claims)

SDI (Government Digital Procurement, invoice management)

Timetable (Schedules and room information)

WISEflow (Digital exams)

Workzone (Records and document management)

This section contains answers to many frequently asked questions and provides access to various templates and forms. (It will be alphabetized as soon as possible.)

Waste disposal	Disposal of waste in the bsement of buildings 1260 and 3410
Travel and expense reimbursements	RejsUd (System)
Research allowance (annuum)	View your research allowance in PowerBI
Employment	Part-time academic staff (DVIP) - Template and email text
Employment	External projects - Template and email text
Parental leave forms, etc.	Template form (Parental leave) Parental leave (HR)
Grant setup	Contacts in Health Finance
Brightspace	Brightspace (User guide)
Book orders	Write to Jens Viltoft, Stakbogladen
CVR number	CVR number: 31119103 (Aarhus University)
Bicycle, borrowing	Borrow a bike (Local information)
EAN number	EAN number: 5798000418554 (Department of Public Health)
Invoice approval	SDI (System)
Leave and absence registration	mitHR (System)
Internal mail	Mail and shipments (AU)
Catering orders	Order from the Mathematics Canteen (external link) Order from the School of Dentistry Canteeen (external link)
Research grant applications	Contact HE Research Support or The Research Support Unit ReAp (System for registration of research grant applications)
Hotel bookings	Hotel agreements (AU) Hotel spending limits
Information security	Information about information security
Office repairs and facilities requests	Use the QR code on your door sign (User guide to Dalux FM)
Office workspace	Office workspace optimisation (Local information)
Credit cards	Apply for an AU credit card Changes to an existing credit card AU credit card policy
Literature searches, CV, H-index and citations	Subject librarians at AU Library
Meeting rooms and auditoriums	The Department's meeting rooms are 1260-114, 1260-310, 1261-118, 1264-323, 3410-345 og 3410-451. Booking meeting rooms in Outlook Booking AU auditoriums
Key ordering	Ordering keys (Public Health)
Key card ordering	Ordering key cards (Public Health)
Offboarding	Offboarding checklist
Onboarding	New employees, introduction (Public Health) New at AU (AU HR) International Staff Services (AU)
Translations and language editing	Semantix
Parking	Parking for staff and guests (Guidelines and rules) Register your car (Guest vehicles can be registered on the same day)
Project controller	Find your project controller
PURE support	Contact the PURE support team PURE user guides PURE (System)
Travel booking and reimbursements	CWT (AU's travel agency) CWT travel portal (travel booking system; external link) Travel booking, reimbursements and insurance (Rules and guidelines) RejsUd (System)
Telephony	Mobile telephony at AU Set up voicemail on your AU mobile phone AU telephony user guides
Timetables	Timetable (System)
Technology Transfer Office (TTO)	Research agreements TTO contact persons
Foreign invoices, when receiving	Send the invoice to the Accounts Payable Hotline (Kreditorhotline). Please write HE-PH in the email's subject line. Guide to foreign invoices
Teaching rooms	Timetable (System)
WISEflow	WISEflow (System)
Workzone, Registration and filing of documents related to research projects	Workzone (System)

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