1. Personally identifiable data requires registration in the record (data protection permit) from the Data Protection Unit.

Regarding the record, the Data Protection Unit may be contacted at:

Mail: fortegnelse@au.dk

Phone: 8715 3205

Information and forms for the record may be found here: The record

2. Personally identifiable data requires data processing agreements, etc., from the Technology Transfer Office (TTO), which is AU's contract unit.

Mail: tto@au.dk

Phone: 8715 3205

Information regarding data processing agreements may be found here:

Data processing agreements

3. Data must be stored on an IFS CryptShare, which may be ordered from the Department's data manager unit.

Order form (in Danish)

• The drives store data using centrally controlled encryption
• The drives fully log all activity
• The drives are backed up with encryption, including version backup
• The drives require that each user is individually approved
• The drives require that each computer is individually approved
• Mapping or synchronisation of these drives is prohibited
• Data may only be removed from a drive after anonymisation has been checked

4. Specific rules apply regarding access to Statistics Denmark via the Department. You may read the rules here:

Statistics Denmark via the Department

5. You may work on the data using

• A virtual Aarhus University (AU) computer - VDI - (the primary solution from your own computer). VDI makes it possible for employees, students and external individuals to collaborate
• An AU computer using AU's central encryption and which has a special approval for a particularly demanding purpose.

6. The Department continuously offers courses (in Danish) on data security, rules and policies (VDI and Statistics Denmark)

7. Off-boarding

• Closing of access to projects at project end
• Closing of access to project at project change

If you have any questions, please contact the data management unit or the Department management team